Most people would rather have a long, slow root canal performed on them than make an type of technology transition. But, it has to be done and there are things to consider before you do it.
During a session at an American Institute of Certified Public Accountants (AICPA) conference, panelists suggested you need to consider data conversion, the financial chart of accounts, change management and system integration.
- Determining how many years of transactional detail data to convert • Tips and traps for generating Form 1099’s for the year of conversion
- Retooling your business processes to take advantage of the full benefits available in your new system
Chart of Accounts and other “dimensions”
- Creating an account structure that streamlines your chart of accounts and also captures all information you need for reporting purposes
- Using custom fields to track projects, grants, endowments and other specialized information; and what not to do.
- Proper involvement of your user departments in the planning process
- Developing tools for rolling out your new system for your Finance staff as well as user departments
- Integrating your new system with other systems such as development/fundraising, payroll and budgeting.