Nonprofit work is rewarding, but it can also be busy, even chaotic at times. It’s hard to keep track of what you need to do or whom you need to meet with and how much time you can reasonably spend on each task. Your world can be turned upside down when a big project comes up that’s different from your usual routine.
We all experience this to some degree and the good news is that there are ways to make your workday more sane and organized without spending a lot of time or money getting them set up.
Here are four technologies you should consider incorporating into your daily life. Many of them are free or cost very little, especially when you consider the increase in productivity and peace of mind.
* Online To-Do Lists
Half the battle is just keeping track of what needs to be done. Most of the tools out there can be used both on mobile devices and a PC and offer the ability to communicate or collaborate with others.
* Time Tracking
You or your teammates may be busy, but if you looked closely at your time, you mind find that you’re not very efficient. Time tracking tools allow you to see how much time you spend each week, month, or year on a particular task or project, which can then help you figure out how to refocus your time, budget for next year, or better scope a project.
* Meeting Scheduling
It can take a lot of emails full of caveats and alternate scenarios to schedule a meeting. But if you use a meeting scheduling tool, your colleagues can schedule a meeting with you in just a few clicks. These tools sync with your calendar or can be set with specific scheduling rules. Then all you have to do is send someone the link and they select the date and time—no back and forth or elaborate negotiations.
* Project Management
If you’re in charge of keeping your organization’s proverbial trains running on time, you can do that with spreadsheets and emails, but this approach can take a lot of time, create a lot of headaches, and leave room for tasks to slip between the cracks. Project management tools can help you keep track of all project information in one place and can help you with budgeting, time tracking, project milestones, document management, and communication.